We cannot guarantee that our reading module will extract the data from the PDF version of your invoice with 100% accuracy. That is why we have made it possible to adjust certain data before sending your e-invoice.
To make invoice recognition and processing as smooth and successful as possible, we would like to share a few tips.
Invoice number and date
The labels and values for the invoice number and date are best placed next to each other rather than above and below each other. These two values often look very similar, which can lead to errors.
Example of a simple layout:
Invoice number: 2026-001 Date: 01/01/2026
Supplier and customer
It is best to keep the supplier and customer details clearly separated, with enough space between them. This separation can be horizontal or vertical.
Example of a simple layout
It also helps to add a label for the customer details. For example: ‘Bill to’.
Totals and VAT
When all invoice lines have the same VAT rate, we recommend stating this clearly.
Total excluding VAT: 100
VAT 21%: 21
Total including VAT: 121
When multiple VAT rates apply, include the taxable amounts for each VAT rate.
Example:
Invoice lines
The following fields should be included in the invoice lines:
- Description
- Quantity
- Unit price (excl. VAT)
- Total (excl. VAT)
- VAT %
The VAT percentage is optional, but it can help identify the rate applied to each line. When descriptions span multiple lines, a clear table structure with horizontal lines can help separate the lines more clearly.