Doccle account for Accountants

Peppol registration for your clients via the Doccle account for Accountants

Starting January 1, 2026, electronic invoicing via Peppol will be legally required for transactions between businesses.
With the Doccle account for Accountants, you as an accountant can handle the Peppol registration of your clients yourself, monitor their e-invoices, and automatically receive the documents in your accounting system.

What is the account for Accountants?

The Doccle account for Accountants is a special Doccle account that you use separately from your own personal Doccle account.
With this account, you can:

• Register clients for Peppol without them having to take the first step.
• Share the Peppol connections for incoming and outgoing invoices with their Doccle account so they can monitor their invoices.
• Set up how the documents reach you (automatic forwarding to your accounting software, via Voila/Codabox, or manual download).

Preparation

1. Create a separate Doccle account for your firm
   Go to doccle.be

2. Select Create your free account and register using your firm’s details.

   Tip: Use a neutral office email address, not your personal Doccle login, to avoid confusion with private documents and to allow you to share login details with colleagues if needed.

3. Log in to the account
   Use your new login details to access the Doccle account.

Registering clients for Peppol

Step 1 – Submit registrations

• Open the registration form
  ➡️ Register Peppol for your clients.
• Enter the required information for each client (company number and email address) or attach a list of clients (via a downloadable Excel file).
• Send the data to Doccle.

Step 2 – Sign the contract

• After submitting the registration, you will receive a contract from Doccle sent from noreply@sign.gonitro.com.
• Read and sign the contract digitally using itsme.
• Once the signed contract is received, Doccle will complete the Peppol registrations for your clients.
  Note: registrations can take up to 3 business days.

Step 3 – Share Peppol connections with your clients

• In your Doccle account, go to the list of connections.
• Click the three dots next to the connection you want to share, select Share, and enter your client’s email address.
• The client receives an email with an invitation link:
    • Existing Doccle user: the connection is added automatically.
    • New user: the client creates a free Doccle account and immediately sees the connection.
• The client can now monitor, download, and pay their invoices.

➡️ More info: How do I share my documents with another Doccle account?

Step 4 – Optional: Activate DocclePro for the client

Note: these actions must be performed by the client.

• Receiving e-invoices is free and automatically activated during registration, so the client does not need to do anything for this.
• If the client also wants to send invoices via Peppol, they need to activate a DocclePro subscription in their own Doccle account:
  1. Log in to the client account.
  2. Click the username in the top right corner and choose Send e-invoice.
  3. Select the company to be billed for the DocclePro subscription and follow the payment instructions.

Step 5 – Choose how you receive the documents

As an accountant, you decide how incoming and outgoing Peppol documents are delivered to you:

• Automatic forwarding: invoices are sent directly to your accounting software or email address.
• Manual retrieval: log in to the account and download invoices whenever you choose.
• Integration with Codabox/Voila: all documents are automatically imported into your accounting system without any extra action.

Step 6 – Track the status

In the account, you can closely monitor the progress:

• Peppol activation: check per client whether the registration was successful. (via My Companies)
• Sharing Peppol connections: see whether the client has received and accepted the invitation. (via Connections)
• Document flow: track whether documents are actually being received and/or sent. (via Archive and the Advanced search button)

Practical tips

• No extra cost for you: using the Doccle account is free for accountants.
• Mandate: make sure you have a clear mandate from each client to activate Peppol.
• Clients without Doccle: sharing connections automatically guides them through creating a free account.
• Client billing: Would you like to cover the cost of DocclePro yourself instead of the client? Contact jonathan.haasl@doccle.be

Useful links

• Registration form: doccle.be/voor-zelfstandigen/registreer-peppol-voor-je-klanten
• Get started as an accountant: doccle.be/s/startalsaccountant
• Questions? Email community@doccle.be